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Vail Resorts Careers - Base Operations Administrative Assistant - Full Time/10 Month - Kirkwood

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Job description

Vail Resorts Careers { "@context": "http://schema.org", "@type": "JobPosting", "datePosted": "2014-05-14", "description": "

Job Summary: The Base Operations Administrative Assistant will provide Administrative and Operational Support to the Base Operations Departments, as well as direct support to the Director of Base Operations. We are seeking an extremely organized individual with previous office experience and a high level of computer savvy. The Administrative Assistant will work with the reporting departments and their systems specifically while complying with company standards.

Responsibilities include (but are not limited to):

Works with department managers to track, organize, and process their business operations systematically to Vail Resort standards
Assists all reporting departments with ordering operating supplies and tools
Enters labor hours into Peoplesoft Time&Labor
Responsible for tracking, editing and pricing better alternatives for operating expenses
Assists the Director with projects that require a higher level of understanding of business performance and practices
Assists the Director with accountability in all aspects of business performance
Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems. Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownership
Assist Director in building and monitoring department budgets
Assists Department Managers with employee paperwork as needed
Manages checkbooks for all departments and work with managers on monitoring budgets
Assists operations where needed - cross trained and acting as a team leader in all departments.
Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures, handling phones, mail, coordinating meetings, travel arrangements, establishment and maintenance of filing systems.
Mountain money issuance
Receives all resort maintenance requests and dispatches them in a timely manner
Tracks all resort maintenance requests in Landport
Follows up on resort maintenance jobs for completion and quality control
Orders parts and materials for maintenance projects
Works with outside contractors to schedule estimates and repairs
Initiates BSA, CAF’s and other legal documents as required for outside contractors
Works within EPRO to create and manage requisitions
Reconcile EOM Lodging maintenance billing in Landport

Requirements:

High school diploma or general education degree (GED);
2 years previous experience in a similar role; or equivalent combination of education and experience.
Proficient in Microsoft Office
Excellent communication skills
Ability to multi-task is a must
Experience managing phone calls

Preferred Skills:

Previous Vail Resorts administration experience
Knowledge of resort/local area

", "hiringOrganization": "Vail Resorts", "industry": "Operations", "identifier": "oEEXYfwX", "jobLocation": [ { "@type": "Place", "address": { "@type": "PostalAddress", "addressCountry": "United States" } } ], "title": "Base Operations Administrative Assistant - Full Time\/10 Month - Kirkwood", "baseSalary": { "@type": "MonetaryAmount", "currency": "", "value": { "@type": "QuantitativeValue", "minValue": "", "maxValue": "", "unitText": "" } } } Base Operations Administrative Assistant - Full Time/10 Month - Kirkwood Operations Kirkwood, United States Apply on Company Website Description Job Summary: The Base Operations Administrative Assistant will provide Administrative and Operational Support to the Base Operations Departments, as well as direct support to the Director of Base Operations. We are seeking an extremely organized individual with previous office experience and a high level of computer savvy. The Administrative Assistant will work with the reporting departments and their systems specifically while complying with company standards. Responsibilities include (but are not limited to):Works with department managers to track, organize, and process their business operations systematically to Vail Resort standardsAssists all reporting departments with ordering operating supplies and toolsEnters labor hours into Peoplesoft Time&LaborResponsible for tracking, editing and pricing better alternatives for operating expenses Assists the Director with projects that require a higher level of understanding of business performance and practicesAssists the Director with accountability in all aspects of business performance Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems. Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownershipAssist Director in building and monitoring department budgetsAssists Department Managers with employee paperwork as neededManages checkbooks for all departments and work with managers on monitoring budgetsAssists operations where needed - cross trained and acting as a team leader in all departments.Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures, handling phones, mail, coordinating meetings, travel arrangements, establishment and maintenance of filing systems.Mountain money issuanceReceives all resort maintenance requests and dispatches them in a timely mannerTracks all resort maintenance requests in LandportFollows up on resort maintenance jobs for completion and quality controlOrders parts and materials for maintenance projectsWorks with outside contractors to schedule estimates and repairsInitiates BSA, CAF’s and other legal documents as required for outside contractorsWorks within EPRO to create and manage requisitionsReconcile EOM Lodging maintenance billing in Landport Requirements:High school diploma or general education degree (GED);2 years previous experience in a similar role; or equivalent combination of education and experience. Proficient in Microsoft OfficeExcellent communication skillsAbility to multi-task is a mustExperience managing phone calls Preferred Skills:Previous Vail Resorts administration experienceKnowledge of resort/local area Apply on Company Website Apply Later ← Back to Current Openings Share lang: en_US Share LinkedIn Facebook Twitter Email Powered by Jobvite

Vail Resorts Careers { "@context": "http://schema.org", "@type": "JobPosting", "datePosted": "2014-05-14", "description": "

Responsibilities include (but are not limited to):

Works with department managers to track, organize, and process their business operations systematically to Vail Resort standards
Assists all reporting departments with ordering operating supplies and tools
Enters labor hours into Peoplesoft Time&Labor
Responsible for tracking, editing and pricing better alternatives for operating expenses
Assists the Director with projects that require a higher level of understanding of business performance and practices
Assists the Director with accountability in all aspects of business performance
Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems. Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownership
Assist Director in building and monitoring department budgets
Assists Department Managers with employee paperwork as needed
Manages checkbooks for all departments and work with managers on monitoring budgets
Assists operations where needed - cross trained and acting as a team leader in all departments.
Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures, handling phones, mail, coordinating meetings, travel arrangements, establishment and maintenance of filing systems.
Mountain money issuance
Receives all resort maintenance requests and dispatches them in a timely manner
Tracks all resort maintenance requests in Landport
Follows up on resort maintenance jobs for completion and quality control
Orders parts and materials for maintenance projects
Works with outside contractors to schedule estimates and repairs
Initiates BSA, CAF’s and other legal documents as required for outside contractors
Works within EPRO to create and manage requisitions
Reconcile EOM Lodging maintenance billing in Landport

Requirements:

High school diploma or general education degree (GED);
2 years previous experience in a similar role; or equivalent combination of education and experience.
Proficient in Microsoft Office
Excellent communication skills
Ability to multi-task is a must
Experience managing phone calls

Preferred Skills:

Previous Vail Resorts administration experience
Knowledge of resort/local area

Vail Resorts Careers { "@context": "http://schema.org", "@type": "JobPosting", "datePosted": "2014-05-14", "description": "

Responsibilities include (but are not limited to):

Works with department managers to track, organize, and process their business operations systematically to Vail Resort standards
Assists all reporting departments with ordering operating supplies and tools
Enters labor hours into Peoplesoft Time&Labor
Responsible for tracking, editing and pricing better alternatives for operating expenses
Assists the Director with projects that require a higher level of understanding of business performance and practices
Assists the Director with accountability in all aspects of business performance
Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems. Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownership
Assist Director in building and monitoring department budgets
Assists Department Managers with employee paperwork as needed
Manages checkbooks for all departments and work with managers on monitoring budgets
Assists operations where needed - cross trained and acting as a team leader in all departments.
Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures, handling phones, mail, coordinating meetings, travel arrangements, establishment and maintenance of filing systems.
Mountain money issuance
Receives all resort maintenance requests and dispatches them in a timely manner
Tracks all resort maintenance requests in Landport
Follows up on resort maintenance jobs for completion and quality control
Orders parts and materials for maintenance projects
Works with outside contractors to schedule estimates and repairs
Initiates BSA, CAF’s and other legal documents as required for outside contractors
Works within EPRO to create and manage requisitions
Reconcile EOM Lodging maintenance billing in Landport

Requirements:

High school diploma or general education degree (GED);
2 years previous experience in a similar role; or equivalent combination of education and experience.
Proficient in Microsoft Office
Excellent communication skills
Ability to multi-task is a must
Experience managing phone calls

Preferred Skills:

Previous Vail Resorts administration experience
Knowledge of resort/local area

{ "@context": "http://schema.org", "@type": "JobPosting", "datePosted": "2014-05-14", "description": "

Responsibilities include (but are not limited to):

Works with department managers to track, organize, and process their business operations systematically to Vail Resort standards
Assists all reporting departments with ordering operating supplies and tools
Enters labor hours into Peoplesoft Time&Labor
Responsible for tracking, editing and pricing better alternatives for operating expenses
Assists the Director with projects that require a higher level of understanding of business performance and practices
Assists the Director with accountability in all aspects of business performance
Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems. Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownership
Assist Director in building and monitoring department budgets
Assists Department Managers with employee paperwork as needed
Manages checkbooks for all departments and work with managers on monitoring budgets
Assists operations where needed - cross trained and acting as a team leader in all departments.
Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures, handling phones, mail, coordinating meetings, travel arrangements, establishment and maintenance of filing systems.
Mountain money issuance
Receives all resort maintenance requests and dispatches them in a timely manner
Tracks all resort maintenance requests in Landport
Follows up on resort maintenance jobs for completion and quality control
Orders parts and materials for maintenance projects
Works with outside contractors to schedule estimates and repairs
Initiates BSA, CAF’s and other legal documents as required for outside contractors
Works within EPRO to create and manage requisitions
Reconcile EOM Lodging maintenance billing in Landport

Requirements:

High school diploma or general education degree (GED);
2 years previous experience in a similar role; or equivalent combination of education and experience.
Proficient in Microsoft Office
Excellent communication skills
Ability to multi-task is a must
Experience managing phone calls

Preferred Skills:

Previous Vail Resorts administration experience
Knowledge of resort/local area

Base Operations Administrative Assistant - Full Time/10 Month - Kirkwood

Operations Kirkwood, United States