Job description
Educational Qualifications
Essential
- Bachelor’s degree in civil engineering, Mechanical Engineering, Electrical Engineering or a related discipline.
Preferred
- MBA / PGDM in Finance, Operations Management, Supply Chain Management, Project Management, or a related field.
Experience
- 3–5 years of relevant experience in techno-commercial procurement, contract management, or project procurement functions.
- Experience in infrastructure, construction, industrial, manufacturing, real estate, or large-scale development projects will be preferred.
- Exposure to end-to-end procurement processes, vendor negotiations, and contract administration is essential.
Key Responsibilities
1. Vendor Identification, Assessment & Prequalification
- Identify, evaluate, and develop a qualified pool of vendors, contractors, consultants, technology providers, and service partners.
- Conduct market intelligence, industry benchmarking, and company profiling to assess vendor capabilities.
- Evaluate vendors based on technical expertise, financial strength, project experience, execution capability, statutory compliance, and organizational credentials.
- Prepare vendor prequalification and shortlisting reports with recommendations.
2. Techno-Commercial Evaluation
- Review technical proposals in collaboration with Project, Engineering, Operations, and User Departments.
- Analyze project scope, technical specifications, deliverables, execution methodology, and contractual requirements.
- Conduct detailed techno-commercial assessments of bids and proposals.
- Prepare Price Comparative Statements (PCS), Techno-Commercial Evaluation Reports, and recommendation notes.
3. Commercial Analysis & Strategic Negotiations
- Lead commercial discussions and negotiations with shortlisted vendors and contractors.
- Negotiate pricing structures, payment terms, project timelines, warranties, liquidated damages, performance guarantees, and contractual obligations.
- Drive cost optimization initiatives while ensuring adherence to quality, operational, and project requirements.
- Prepare negotiation summaries and savings analysis reports.
4. Vendor Due Diligence & Risk Assessment
- Conduct comprehensive due diligence of prospective vendors, including:
- Financial assessment and creditworthiness.
- Project references and past performance reviews.
- Organizational and technical capability evaluation.
- Risk assessment and compliance verification.
- Ensure compliance with statutory requirements, certifications, registrations, and corporate governance standards.
5. NFA Preparation & Approval Management
- Prepare detailed Notes for Approval (NFA) with commercial recommendations and procurement justifications.
- Present comparative analysis, negotiation outcomes, risk assessments, and vendor selection rationale.
- Coordinate with senior management, finance, legal, and project stakeholders to obtain approvals.
- Ensure compliance with organizational procurement policies and governance requirements.
6. Vendor Finalization & Contract Award Support
- Facilitate final vendor selection and award recommendations.
- Ensure alignment between approved commercial terms, technical scope, project deliverables, and contractual obligations.
- Coordinate with legal and project teams during contract drafting, review, and execution.
- Support contract finalization and award processes.
7. Service Order, Work Order & Contract Administration
- Draft, review, and issue Service Orders (SO), Work Orders (WO), Purchase Orders (PO), Consultancy Agreements, and other contractual documents.
- Ensure accurate incorporation of scope of work, milestones, deliverables, payment schedules, commercial terms, and compliance requirements.
- Maintain complete procurement documentation and audit-ready records.
- Monitor contractual compliance and support change management processes where required.
8. Stakeholder Coordination & Reporting
- Coordinate closely with Projects, Engineering, Finance, Legal, Operations, and other internal stakeholders throughout the procurement lifecycle.
- Track procurement progress, key milestones, and project requirements.
- Prepare periodic management reports, procurement dashboards, MIS reports, and commercial analytics.