Job description
- Maintain record of receipts and issuance of items out of the warehouse to ensure
- completeness and accuracy.
- Undertake periodic stock confirmation.
- Report, to be done by the end of each project, of all activities in the warehouse such
- as materials/consignment received, quantity, present location, stacking number, and
- outstanding balance to the management.
- Responsible for overseeing the inventory management process, defining
- departmental strategies.
- Ensure proper documentation of inventory material as per set standards.
- Develop methods and procedures for scheduling of materials from suppliers, in
- coordination with the operations department, few days prior to project.
- Create, manage and achieve the overall logistics.
- Coordinate and implement day-to-day activities related to office maintenance, office
- supplies and stationary.
- Maintain a log for the monthly consumption of office supplies and stationary.
- Plan the most efficient routes, itineraries, and accommodation details for the team.
- Revise related invoices and ensure that they are in order before sending them to
- accounting.
- To coordinate with the operations department regarding the necessary tools for each
- project.
- Arrange and follow up with the operations department/site manager to prepare the
- list of tools needed.
- Prepare the commitment bond for each given tool and a copy to be sent to HR.
- Prepare a quotation for unavailable tools.
- Review of purchasing arrangements with suppliers including price, delivery,
- performance and discounts to achieve reduced cost.
- Preparation of reports and invoices for the Finance department.
Requirements
- B.A. degree in Business Administration or equivalent
- A minimum of 7 years of experience in Administrative work.
- Leadership skills
- Managerial skills
- Computer skills
- Problem solving skills
- Planning and organizing skills
- Organizational and administrative skills
- Communication and interpersonal skills
- Advanced Microsoft, Excel and Access skills
- Knowledge of principles and methods of traveling and booking.
- Knowledge of principles and processes for providing efficient and quality administration services.
- Knowledge of purchasing processes and sources.
- Decision taking abilities
- Problem solving abilities
- Ability to work under pressure