Staffing Clerk

Job Summary:
Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.

Essential Responsibilities:

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.


• Computes and recaps hours worked on assigned timecards.


• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.


• Works closely with the Staffing Office to resolve variances in the Master Schedule.


• Recharges hours from one cost center to another.


• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.


• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.


• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.


• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.


• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.


• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.


• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.


• Maintains and monitors file on licenses/renewals for all licensed personnel.


• Notifies personnel of impending license expiration and follows up on late receipts of renewals.


• Files a variety of documents including memorandums, letters, and personnel transaction forms.


• Performs related duties, as assigned.


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  • Must be available to work Variable shifts depending on the needs of the Department.