Job description
§ Manage stock levels, in and out of stock as per processes and Maintain record of receipts and issuance of items out of the warehouse to ensure completeness and accuracy.
§ Undertake periodic stock confirmation.
§ Report, to be done by the end of each project, of all activities in the warehouse such as materials/consignment received, quantity, present location, stacking number, and outstanding balance to the management.
§ Responsible for overseeing the inventory management process, defining departmental strategies.
§ Ensure proper documentation of inventory material as per set standards.
§ Develop methods and procedures for scheduling of materials from suppliers, in coordination with the operations department, few days prior to project.
§ Create, manage and achieve the overall logistics.
§ Coordinate and implement day-to-day activities related to office maintenance, office supplies and stationery.
§ Maintain a log for the monthly consumption of office supplies and stationery.
§ Plan the most efficient routes, itineraries, and accommodation details for the team.
§ Revise related invoices and ensure that they are in order before sending them to accounting.
§ To coordinate with the operations department regarding the necessary tools for each project.
§ Arrange and follow up with the operations department/site manager to prepare the list of tools needed.
§ Prepare the commitment bond for each given tool and a copy to be sent to HR.
§ Prepare a quotation for unavailable tools.
§ Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced cost.
§ Preparation of store / inventory reports and invoices for the Finance department.
§ Coordinate and communicate with the operations department regarding travel dates.
§ Coordinate and communicate with the operations department and the finance department regarding hotel reservations if needed.
§ Coordinate and communicate with the finance department regarding the inventory.
§ Coordinate and communicate with all departments to organize administration services and logistics requirements.
§ Coordinate and communicate with subordinates to establish clear goals and objectives to ensure consistency, accuracy and quality
Requirements
- BA in logistics, business, or any related field.- Experience as a logistics/procurement officer.
- Excellent Computer skills.
- Excellent communications skills.
- Fluency in English.