Secretary and personal assistant

Company Description

Riayda Ventures Company, is family-founded Saudi investment firm focused on long-term value creation and innovation across diverse sectors. Building sustainable businesses for future generations.

Job Description

We are seeking a highly organized and efficient Secretary and Personal Assistant to join our team in Riyadh, Saudi Arabia. The ideal candidate will provide comprehensive administrative support to executive-level management, ensuring smooth day-to-day operations and effective communication within the organization.

• Manage executive calendars, schedule appointments, and coordinate meetings
• Handle confidential and sensitive information with the utmost discretion
• Prepare and edit correspondence, reports, and presentations
• Answer and screen phone calls, emails, and other communications
• Organize and maintain filing systems, both digital and physical
• Arrange domestic and international travel, including itineraries, accommodations, and visas
• Take minutes during meetings and distribute them to relevant parties
• Assist with event planning and coordination
• Manage office supplies and equipment
• Act as a liaison between executives and other staff members or external contacts
• Perform general administrative duties as needed

Qualifications

• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Demonstrated ability to multitask and prioritize effectively
• Exceptional attention to detail
• Proven experience in maintaining discretion and confidentiality
• Proficiency in calendar management and travel arrangement
• Ability to schedule and coordinate meetings efficiently
• Minimum of 2-3 years of experience as a secretary or personal assistant in a corporate environment
• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• Knowledge of business etiquette and corporate practices
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and positive attitude