Purchase Officer

Key Responsibilities

1. Purchase Order & Follow up
   • Place order as per demand for raw material, components, and services as per production requirements and approved specifications.
   • Tome follow up with supplier based on project pre-pond/post-pond.
   • Ensure timely delivery of materials to avoid production delays.
2. Vendor Coordination & Development
   • Maintain effective communication with suppliers regarding order status, lead times, and quality requirements.
   • Evaluate vendor performance and maintain a vendor database.
   • Support vendor development initiatives and approval of new suppliers.
3. Documentation & Record Keeping
   • Prepare and maintain purchase orders, contracts, and procurement-related documentation.
   • Coordinate with stores and accounts teams for GRN, invoice verification, and payment processing.
   • Ensure all procurement activities are recorded accurately in the ERP/system (SAP/Oracle/etc.).
4. Cost & Inventory Control Support
   • Monitor material consumption and stock levels in coordination with the store and production teams.
   • Suggest cost-saving opportunities and support inventory optimization initiatives.
5. Compliance & Reporting
   • Ensure adherence to company policies, quality standards, and statutory regulations.
   • Prepare regular procurement reports, including order status, pending deliveries, and expenditure.
   • Support internal and external audits related to procurement.
6. Continuous Improvement
   • Identify opportunities to improve procurement processes, lead time reduction, and vendor management practices.
   • Participate in lean, Kaizen, or other continuous improvement initiatives in the procurement function.