Public Relations and Administration Officer

The Public Relations and Administration Officer is responsible for managing office administration, file management, government services, transportation, and office logistics. This role ensures smooth office operations, effective coordination with government entities, and efficient handling of administrative tasks to support the company’s operations.

Key Responsibilities

Office Administration

• Oversee daily administrative operations and ensure office functions efficiently.
  
• Maintain office supplies, equipment, and facilities to ensure a well-organized workspace.
  
• Handle document processing, correspondence, and administrative reporting.
  
• Assist in drafting and implementing administrative policies and procedures.
  
• Support management with scheduling meetings, handling inquiries, and preparing reports.
  

File Management

• Organize and maintain company records, legal documents, and administrative files.
  
• Ensure proper documentation and secure storage of confidential information.
  
• Maintain an efficient filing system (physical and digital) for easy retrieval of documents.
  
• Monitor and update employee and company records as required.
  

Government Services

• Liaise with government authorities for company licensing, permits, and regulatory compliance.
  
• Handle visa processing, work permits, and other official documentation for employees.
  
• Ensure timely renewal of business licenses, work permits, and other required legal documents.
  
• Stay updated on government policies and regulations that impact business operations.
  

Transportation & Office Logistics

• Oversee company transportation needs, including vehicle maintenance and driver coordination.
  
• Ensure smooth coordination of company logistics, deliveries, and staff transportation.
  
• Manage travel arrangements, including ticket booking, accommodations, and transport.
  
• Coordinate with vendors and service providers for office maintenance and supplies.
  
  

Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
  
• Minimum of 3-5 years of experience in administrative roles, public relations, or government liaison.
  
• Strong understanding of Omani labor laws and government regulations.
  
• Excellent organizational, communication, and problem-solving skills.
  
• Proficiency in Microsoft Office and document management systems.
  
• Ability to handle confidential information with discretion and professionalism.
  

Preferred Skills

• Experience dealing with government entities and labor regulations in Oman.
  
• Strong networking and interpersonal skills for external coordination.
  
• Fluency in Arabic and English (written and spoken) is preferred.
  
• Ability to manage multiple tasks and work under tight deadlines.
  

Working Conditions

• Office-based role in Muscat, Oman.
  
• Frequent interaction with government agencies, service providers, and internal teams.
  
• Occasional travel may be required for government-related tasks.