Procurement Officer- F& B

Job Purpose-Ensure timely, cost-effective, and quality procurement of food, beverages, packaging, cleaning materials, operating supplies, and services required for smooth F&B operations. Responsibilities Supplier Sourcing Source reliable suppliers for food ingredients, beverages, packaging, equipment, consumables, and services.Maintain approved supplier lists, price agreements, product specifications, and supplier evaluations. Purchasing Operations Process purchase requests, obtain quotations, negotiate pricing, issue LPOs, and track deliveries.Ensure purchases match approved specifications, quality standards, budgets, and operational needs. Cost & Quality Control Work with operations, chefs, cost control, and stores to monitor prices, quality, wastage, and availability.Compare market prices regularly and recommend cost-saving alternatives. Stock Coordination Coordinate with storekeeper on stock levels, reorder points, expiry dates, slow-moving items, and emergency needs.Prevent stock-outs for critical menu items while avoiding overstocking. ​Compliance & Records Ensure supplier documents, invoices, delivery notes, food safety documents, and approvals are complete.Resolve delivery shortages, returns, credit notes, and quality complaints with suppliers.RequirementsEducation & Certifications Bachelor degree or diploma in Supply Chain, Business, Hospitality, or related field.Experience 3-5 years in F&B procurement, preferably in restaurants, cafes,Job Purpose-Ensure timely, cost-effective, and quality procurement of food, beverages, packaging, cleaning materials, operating supplies, and services required for smooth F&B operations. Responsibilities Supplier Sourcing Source reliable suppliers for food ingredients, beverages, packaging, equipment, consumables, and services.Maintain approved supplier lists, price agreements, product specifications, and supplier evaluations. Purchasing Operations Process purchase requests, obtain quotations, negotiate pricing, issue LPOs, and track deliveries.Ensure purchases match approved specifications, quality standards, budgets, and operational needs. Cost & Quality Control Work with operations, chefs, cost control, and stores to monitor prices, quality, wastage, and availability.Compare market prices regularly and recommend cost-saving alternatives. Stock Coordination Coordinate with storekeeper on stock levels, reorder points, expiry dates, slow-moving items, and emergency needs.Prevent stock-outs for critical menu items while avoiding overstocking. ​Compliance & Records Ensure supplier documents, invoices, delivery notes, food safety documents, and approvals are complete.Resolve delivery shortages, returns, credit notes, and quality complaints with suppliers.

• Job Purpose-

Job Purpose-Job Purpose-Job Purpose-

• Ensure timely, cost-effective, and quality procurement of food, beverages, packaging, cleaning materials, operating supplies, and services required for smooth F&B operations.

Ensure timely, cost-effective, and quality procurement of food, beverages, packaging, cleaning materials, operating supplies, and services required for smooth F&B operations.Ensure timely, cost-effective, and quality procurement of food, beverages, packaging, cleaning materials, operating supplies, and services required for smooth F&B operations.EnsureEnsuretimely,timely,cost-effective,cost-effective,andandqualityqualityprocurementprocurementofoffood,food,beverages,beverages,packaging,packaging,cleaningcleaningmaterials,materials,operatingoperatingsupplies,supplies,andandservicesservicesrequiredrequiredforforsmoothsmoothF&BF&Boperations.operations.operations.

Responsibilities

ResponsibilitiesResponsibilitiesResponsibilities

Supplier Sourcing

Supplier SourcingSupplierSupplierSourcingSourcingSourcing

• Source reliable suppliers for food ingredients, beverages, packaging, equipment, consumables, and services.

Source reliable suppliers for food ingredients, beverages, packaging, equipment, consumables, and services.SourceSourcereliablereliablesupplierssuppliersforforfoodfoodingredients,ingredients,beverages,beverages,packaging,packaging,equipment,equipment,consumables,consumables,andandservices.services.services.

• Maintain approved supplier lists, price agreements, product specifications, and supplier evaluations.

Maintain approved supplier lists, price agreements, product specifications, and supplier evaluations.MaintainMaintainapprovedapprovedsuppliersupplierlists,lists,pricepriceagreements,agreements,productproductspecifications,specifications,andandsuppliersupplierevaluations.evaluations.evaluations.Purchasing OperationsPurchasing OperationsPurchasingPurchasingOperationsOperationsOperations

• Process purchase requests, obtain quotations, negotiate pricing, issue LPOs, and track deliveries.

Process purchase requests, obtain quotations, negotiate pricing, issue LPOs, and track deliveries.ProcessProcesspurchasepurchaserequests,requests,obtainobtainquotations,quotations,negotiatenegotiatepricing,pricing,issueissueLPOs,LPOs,andandtracktrackdeliveries.deliveries.deliveries.

• Ensure purchases match approved specifications, quality standards, budgets, and operational needs.

Ensure purchases match approved specifications, quality standards, budgets, and operational needs.EnsureEnsurepurchasespurchasesmatchmatchapprovedapprovedspecifications,specifications,qualityqualitystandards,standards,budgets,budgets,andandoperationaloperationalneeds.needs.needs.Cost & Quality ControlCost & Quality ControlCost & Quality ControlCostCost&&QualityQualityControlControlControl

• Work with operations, chefs, cost control, and stores to monitor prices, quality, wastage, and availability.

Work with operations, chefs, cost control, and stores to monitor prices, quality, wastage, and availability.WorkWorkwithwithoperations,operations,chefs,chefs,costcostcontrol,control,andandstoresstorestotomonitormonitorprices,prices,quality,quality,wastage,wastage,andandavailability.availability.availability.

• Compare market prices regularly and recommend cost-saving alternatives.

Compare market prices regularly and recommend cost-saving alternatives.CompareComparemarketmarketpricespricesregularlyregularlyandandrecommendrecommendcost-savingcost-savingalternatives.alternatives.alternatives.Stock CoordinationStock CoordinationStockStockCoordinationCoordinationCoordination

• Coordinate with storekeeper on stock levels, reorder points, expiry dates, slow-moving items, and emergency needs.

Coordinate with storekeeper on stock levels, reorder points, expiry dates, slow-moving items, and emergency needs.CoordinateCoordinatewithwithstorekeeperstorekeeperononstockstocklevels,levels,reorderreorderpoints,points,expiryexpirydates,dates,slow-movingslow-movingitems,items,andandemergencyemergencyneeds.needs.needs.

• Prevent stock-outs for critical menu items while avoiding overstocking.

Prevent stock-outs for critical menu items while avoiding overstocking.PreventPreventstock-outsstock-outsforforcriticalcriticalmenumenuitemsitemswhilewhileavoidingavoidingoverstocking.overstocking.overstocking.​Compliance & Records​​​​Compliance & RecordsComplianceCompliance&&RecordsRecordsRecords

• Ensure supplier documents, invoices, delivery notes, food safety documents, and approvals are complete.

Ensure supplier documents, invoices, delivery notes, food safety documents, and approvals are complete.EnsureEnsuresuppliersupplierdocuments,documents,invoices,invoices,deliverydeliverynotes,notes,foodfoodsafetysafetydocuments,documents,andandapprovalsapprovalsarearecomplete.complete.complete.

• Resolve delivery shortages, returns, credit notes, and quality complaints with suppliers.

Resolve delivery shortages, returns, credit notes, and quality complaints with suppliers.ResolveResolvedeliverydeliveryshortages,shortages,returns,returns,creditcreditnotes,notes,andandqualityqualitycomplaintscomplaintswithwithsuppliers.suppliers.suppliers.