Job description
We are seeking a highly capable and proactive Sr Executive Coordinator / Project Coordinator to support the Chief Scientific Officer (CSO) at our corporate headquarters in San Rafael. This role is a critical partner to the CSO, combining high-level executive support with coordination of key scientific, operational, and cross-functional initiatives.
The ideal candidate operates as a trusted extension of the CSO, anticipating needs, driving organization and prioritization, and ensuring seamless execution of day-to-day activities and strategic priorities. This position goes beyond traditional administrative support and requires strong project coordination capabilities, business acumen, and the ability to interact effectively across all levels of the organization.
Executive Support
Manage a complex and dynamic calendar aligned to strategic priorities
Coordinate domestic and international travel
Prepare agendas and materials for key meetings and reviews, including RED LT meetings
Serve as a primary point of contact for stakeholders
Draft communications and presentations and gain appropriate approvals
Handle sensitive information with discretion
Project Coordination & Operations
Coordinate and track activities and actions across the RED LT
Support leadership team meeting cadence
Maintain trackers for deliverables and milestones
Identify risks and drive resolution
Support preparation of executive reporting
Information & Workflow Management