This is a remote position. WFH | Part-Time (4hrs/day) | EST Overview We’re looking for a highly organized and proactive Executive Assistant to support a growing facilities management company specializing in HVAC and cleaning services. The ideal candidate is tech-savvy, detail-oriented, and comfortable handling administrative work, client follow-ups, and CRM management. Key Responsibilities: Provide administrative support including scheduling, documentation, and email management. Make light outbound calls to follow up with existing clients or respond to new service inquiries. Maintain and update client data in Salesforce CRM. Coordinate with internal teams to ensure smooth service delivery and client communication. Manage incoming calls, voicemails, and text messages via RingCentral Phone. Prepare and organize reports, proposals, and service records as needed. Qualifications: Proven experience as an Executive Assistant, Admin Assistant, or similar support role. Familiarity with Salesforce CRM and RingCentral. Strong communication and organizational skills. Professional and customer-oriented demeanor. Ability to multitask and prioritize efficiently. Comfortable working part-time and aligned with EST hours. Preferred Skills: Experience in a facilities management, HVAC, or service-based industry. Strong attention to detail and ability to handle confidential information.This is a remote position. WFH | Part-Time (4hrs/day) | EST Overview We’re looking for a highly organized and proactive Executive Assistant to support a growing facilities management company specializing in HVAC and cleaning services. The ideal candidate is tech-savvy, detail-oriented, and comfortable handling administrative work, client follow-ups, and CRM management. Key Responsibilities: Provide administrative support including scheduling, documentation, and email management. Make light outbound calls to follow up with existing clients or respond to new service inquiries. Maintain and update client data in Salesforce CRM. Coordinate with internal teams to ensure smooth service delivery and client communication. Manage incoming calls, voicemails, and text messages via RingCentral Phone. Prepare and organize reports, proposals, and service records as needed. Qualifications: Proven experience as an Executive Assistant, Admin Assistant, or similar support role. Familiarity with Salesforce CRM and RingCentral. Strong communication and organizational skills. Professional and customer-oriented demeanor. Ability to multitask and prioritize efficiently. Comfortable working part-time and aligned with EST hours. Preferred Skills: Experience in a facilities management, HVAC, or service-based industry. Strong attention to detail and ability to handle confidential information.

This is a remote position.

WFH | Part-Time (4hrs/day) | ESTWFH | Part-Time (4hrs/day) | ESTOverviewOverviewWe’re looking for a highly organized and proactive Executive Assistant to support a growing facilities management company specializing in HVAC and cleaning services. The ideal candidate is tech-savvy, detail-oriented, and comfortable handling administrative work, client follow-ups, and CRM management.Key Responsibilities:Key Responsibilities:

• Provide administrative support including scheduling, documentation, and email management.

Provide administrative support including scheduling, documentation, and email management.

• Make light outbound calls to follow up with existing clients or respond to new service inquiries.

Make light outbound calls to follow up with existing clients or respond to new service inquiries.

• Maintain and update client data in Salesforce CRM.

Maintain and update client data in Salesforce CRM.

• Coordinate with internal teams to ensure smooth service delivery and client communication.

Coordinate with internal teams to ensure smooth service delivery and client communication.

• Manage incoming calls, voicemails, and text messages via RingCentral Phone.

Manage incoming calls, voicemails, and text messages via RingCentral Phone.

• Prepare and organize reports, proposals, and service records as needed.

Prepare and organize reports, proposals, and service records as needed.Qualifications:Qualifications:

• Proven experience as an Executive Assistant, Admin Assistant, or similar support role.

Proven experience as an Executive Assistant, Admin Assistant, or similar support role.

• Familiarity with Salesforce CRM and RingCentral.

Familiarity with Salesforce CRM and RingCentral.

• Strong communication and organizational skills.

Strong communication and organizational skills.

• Professional and customer-oriented demeanor.

Professional and customer-oriented demeanor.

• Ability to multitask and prioritize efficiently.

Ability to multitask and prioritize efficiently.

• Comfortable working part-time and aligned with EST hours.

Comfortable working part-time and aligned with EST hours.Preferred Skills:Preferred Skills:

• Experience in a facilities management, HVAC, or service-based industry.

Experience in a facilities management, HVAC, or service-based industry.

• Strong attention to detail and ability to handle confidential information.

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