Office Manager

OFFICE MANAGERKODE Labs is seeking a dynamic, full-time Office Manager for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.WHAT YOU WILL DOTake full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.Develop and maintain inventory management processes for office supplies, hardware, and equipment.Establish, standardize, and maintain company files, administrative procedures, and databases.Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.Provide high-level executive administrative support to leadership.Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.RequirementsREQUIREMENTSBachelor’s degree in Business Administration, Communications, Management, or a related field.Proven experience as an Office Manager, Operations Coordinator, or Executive Assistant.Excellent organizational and leadership skills with a proven track record of prioritizing complex workflows.Advanced proficiency in MS Office (Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).Strong financial acumen with experience managing departmental budgets and operational spending.Exceptional problem-solving skills, sharp attention to detail, and a proactive, solutions-oriented mindset.Professional communication skills and strong interpersonal capabilities. Fluent written and verbal communication skills in both Albanian and English.BenefitsWHAT WE OFFERCompetitive salary based on experience Discretionary Bonus Program Fully-covered health insurance Career Development Program Dynamic team and challenging projects Flexible Paid Time Off Welcoming and friendly work environment Regular social events and activities JOIN THE TEAMKODE Labs is a real estate technology company founded in 2017 with a mission to change the way people, buildings, and systems operate. Headquartered in Detroit, Michigan, we are a driving force behind the adoption of smart building technology. To scale our presence across numerous cities and countries, we depend on our team of talented, ambitious people who go above and beyond to create value for our clients.If KODE Labs sounds like the place for you, we’d love to hear your story. So please apply through our online application form. Only shortlisted candidates will be contacted.OFFICE MANAGERKODE Labs is seeking a dynamic, full-time Office Manager for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.WHAT YOU WILL DOTake full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.Develop and maintain inventory management processes for office supplies, hardware, and equipment.Establish, standardize, and maintain company files, administrative procedures, and databases.Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.Provide high-level executive administrative support to leadership.Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.

OFFICE MANAGER

OFFICE MANAGEROFFICE MANAGEROFFICE MANAGEROFFICE MANAGEROFFICE MANAGEROFFICE MANAGER

KODE Labs is seeking a dynamic, full-time Office Manager for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.

KODE Labs is seeking a dynamic, full-time Office Manager for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.KODE Labs is seeking a dynamic, full-timeKODE Labs is seeking a dynamic, full-timeKODE Labs is seeking a dynamic, full-timeKODE Labs is seeking a dynamic, full-timeOffice ManagerOffice ManagerOffice ManagerOffice ManagerOffice Managerfor our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.for our office in Prishtina to oversee seamless daily operations, cultivate an empowering work environment, and support our growing local team.

As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.

As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.As our Office Manager, you will serve as the organizational backbone of our Prishtina office managing administrative workflows, coordinating facility logistics, facilitating internal communication, and creating the optimal environment for our talented team to thrive.

WHAT YOU WILL DO

WHAT YOU WILL DOWHAT YOU WILL DOWHAT YOU WILL DOWHAT YOU WILL DOWHAT YOU WILL DOWHAT YOU WILL DO

• Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.

Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.

Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.Take full ownership of day-to-day office operations to ensure a seamless, professional, and positive workplace environment for the team.

• Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.

Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.

Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.Act as the primary point of contact for addressing operational inquiries and resolving workplace concerns with empathy and efficiency.

• Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.

Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.

Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.Manage relationships and negotiate contracts with external vendors, building management, and service providers to maintain optimal office conditions.

• Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.

Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.

Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.Optimize the annual office budget, tracking operational expenses and delivering accurate financial reports.

• Develop and maintain inventory management processes for office supplies, hardware, and equipment.

Develop and maintain inventory management processes for office supplies, hardware, and equipment.

Develop and maintain inventory management processes for office supplies, hardware, and equipment.Develop and maintain inventory management processes for office supplies, hardware, and equipment.Develop and maintain inventory management processes for office supplies, hardware, and equipment.Develop and maintain inventory management processes for office supplies, hardware, and equipment.

• Establish, standardize, and maintain company files, administrative procedures, and databases.

Establish, standardize, and maintain company files, administrative procedures, and databases.

Establish, standardize, and maintain company files, administrative procedures, and databases.Establish, standardize, and maintain company files, administrative procedures, and databases.Establish, standardize, and maintain company files, administrative procedures, and databases.Establish, standardize, and maintain company files, administrative procedures, and databases.

• Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.

Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.

Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.Partner closely with Human Resources to plan and execute team-building initiatives, company events, and onboarding processes.

• Provide high-level executive administrative support to leadership.

Provide high-level executive administrative support to leadership.

Provide high-level executive administrative support to leadership.Provide high-level executive administrative support to leadership.Provide high-level executive administrative support to leadership.Provide high-level executive administrative support to leadership.

• Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.

Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.

Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.Oversee front-desk operations, ensuring a warm and professional greeting for all clients, candidates, and guests.