Job description
Madiff – an international IT consulting company – is looking for an energetic, well-organized, and proactive person to support the day-to-day operations of our office and project teams, while helping us automate repetitive operational work using AI tools.
Your mission: assist our team and CEO and free up leadership time by improving and automating recurring operational processes and managing the day-to-day flow of the business using AI tools and agents.
Your responsibilities:
- Managing day-to-day office operations, documentation, and correspondence
- Supporting CEO, HR, Sales, Recruitment, and Project teams
- Running logistics and procurement, including courier scheduling, laptop and equipment ordering, and consultant travel planning
- Managing and improving ATS workflows, including AI-assisted candidate uploads, tagging, screening support, and reporting
- Supporting candidate and consultant events, including organization, invitations, follow-ups, and basic content preparation
- Supporting onboarding and providing day-to-day assistance to consultants
- Automating recurring administrative and operational tasks and documenting standard operating procedures
- Tracking operational KPIs and preparing weekly dashboards, including time-to-fill, cost per placement, event attendance, and operational bottlenecks
Requirements
- 1–2 years of experience in office administration, recruitment support, operations, executive support, or a similar role
- Hands-on experience using AI tools in daily work
- Very good command of English and Polish, both spoken and written
- Strong organizational skills, independence, speed, and ability to manage multiple priorities
- Good knowledge of MS Office, especially Excel, Word, and Outlook
- Availability to work on-site in Warsaw
Benefits
- Stable cooperation in an international environment
- Opportunity to work closely with leadership and have a real impact on internal processes
- Private medical care
- Open and supportive work culture
- Office in the center of Warsaw (WeWork), pet-friendly ?
- Fresh barista-made coffee every day ☕ and a relaxation area