Manager Assistant with English

General Information Job Title Manager Assistant with English Job ID 107635 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) Lisbon Description & Requirements *Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process. Go backGeneral Information Job Title Manager Assistant with English Job ID 107635 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) Lisbon Description & Requirements *Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.General InformationGeneral Information

General Information

Job Title Manager Assistant with English Job ID 107635 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) LisbonJob Title Manager Assistant with English Job ID 107635 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) LisbonJob Title Manager Assistant with EnglishJob TitleManager Assistant with EnglishJob ID 107635Job ID107635Work Areas Administrative, Business OperationsWork AreasAdministrative, Business OperationsEmployment Type Permanent Full-TimeEmployment TypePermanent Full-TimeLocation(s) LisbonLocation(s)LisbonDescription & RequirementsDescription & Requirements

Description & Requirements

*Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.*Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.*Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.*Applications must be submitted in English* WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredMust be eligible to work in the EUWORKING MODELThis role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.

*Applications must be submitted in English*

*Applications must be submitted in English**Applications must be submitted in English*

WHAT MAKES US A GREAT PLACE TO WORK

WHAT MAKES US A GREAT PLACE TO WORKWHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.Best Places to Work

WHO YOU’LL WORK WITH

WHO YOU’LL WORK WITHWHO YOU’LL WORK WITH

You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

WHERE YOU’LL FIT WITHIN THE TEAM

WHERE YOU’LL FIT WITHIN THE TEAMWHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

WHAT YOU’LL DO

WHAT YOU’LL DOWHAT YOU’LL DO

Calendar management

Calendar managementCalendar management

• Successfully managing busy and ever-evolving diaries, proactively managing when schedules change
• Re-scheduling complex meetings and travel itineraries, often at short notice
• Extensive internal and external meeting scheduling
• Building and maintaining strong working relationships with key client contacts

Travel and Logistics

Travel and LogisticsTravel and Logistics

• Working with our travel company to co-ordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans
• Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research

Relationship management

Relationship managementRelationship management

• Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally
• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards

Expenses

ExpensesExpenses

• Processing time and expense submissions.
• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

ABOUT YOU

ABOUT YOUABOUT YOUABOUT YOU

• Fluent in English (both written and verbal)
• Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy
• Positive, proactive, and solution-oriented mindset
• Comfortable working independently in a fast-changing, hybrid environment
• Excellent interpersonal, communication, and listening skills
• Ability to build trust-based relationships without face-to-face interaction
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar
• Prior experience in a demanding professional setting
• BA/Master’s degree preferred
• Must be eligible to work in the EU

WORKING MODEL

WORKING MODELWORKING MODEL

This role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.

This role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.