Job description
Job description
What You'll Be Doing
Payroll Support
- Assist the Payroll Specialist in monthly payroll preparation by verifying
attendance, leave records, overtime and basic employee data, and
preparing payroll input schedules and supporting documentation. - Support payroll adjustments related to new hires, resignations, unpaid
leave, salary changes, and allowances. - Assist in maintaining accurate payroll records and employee master data.
- Handle basic payroll-related employee queries and escalate complex
matters when required.
Staff Insurance & Health Benefits Administration
- Coordinate and administer employee insurance matters (e.g. medical, life,
personal accident), including enrolment, removal, and monthly premium
adjustments. - Monitor and administer company-provided health-related benefits,
ensuring accurate tracking of utilization and compliance with company
policy. - Liaise with insurance providers, brokers, and Finance on billing, coverage
matters, and benefit reconciliations. - Maintain accurate and up-to-date records of insurance coverage and
health benefit utilization and respond to employee enquiries accordingly.
HR Documentation & Employment Letters
- Prepare and issue standard HR correspondence (i.e. offer letters,
employment contracts, confirmation letters, promotion, transfer, and salary
revision letters, resignation acceptance and exit-related letters etc.). - Ensure employment letters are prepared in accordance with Company
policies, Malaysian Employment Act 1955 and relevant labour regulations - Maintain proper filing (digital and physical) of all employment-related
documents.
HR Administration & Compliance
- Maintain accurate and up-to-date employee records, both electronic and physical.
- Support statutory documentation and record-keeping related to employment.
- Assist in HR audits and internal reviews by preparing required documentation.
- Ensure confidentiality and data protection of employee information at all times.
Collaboration & Support
- Work closely with the Senior HR Executive to ensure smooth payroll and insurance administration.
- Coordinate with HRBP, Finance, and retail operations teams on employee-related matters.
- Support ad-hoc HR initiatives, projects, and administrative tasks as assigned.
Employee Engagement
- Work with the team to organize employee engagement activities, including team-building events, recognition programs, and other morale-boosting initiatives.