HR Assistant – Mandarin Chinese Preferred - IntelliPro Group Inc. - Career Page

Intellipro is seeking an HR Assistant (Mandarin Chinese preferred) to support HR operations in Cary, NC. This is a full-time, hybrid role.Job Responsibilities:1. Recruitment support- Post job ads on job boards and social media platforms- Screen resumes and job applications- Assist with background and reference checks- Help prepare job offer letters- Support recruitment events, such as job fairs and career expos2. Onboarding- Ensure the preboarding process goes smoothly- Conduct new employee orientation sessions- Take care of new hire paperwork and logistics, such as setting up designated workstations, computer logins, email addresses, etc.- Schedule meetings to discuss company policies and provide the employee handbook- Serve as the primary point of contact for new employee inquiries3. Record-keeping- Maintain accurate and up-to-date employee records, including personal details, employment contracts, performance evaluations, and benefits documentation- Collect and organize employment and tax information- Assist with exit interviews and finalize termination documentation4. Benefits administration- Manage compensation and benefits documentation- Process payroll tasks, including employee sick leave and PTO- Resolve payroll errors and respond to related inquiries- Assist with payroll and benefits reconciliations, audits, and payment approvals5. Compliance- Work with line managers and employees to process compliance service requests- Maintain accurate compliance records and tracking tools- Undertake administrative duties necessary to fulfill compliance tasks- Escalate complex issues to Compliance Specialists when needed6. Performance management- Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits- Send separation notices to employees who are due for mandatory retirement- Provide departing employees with necessary documentation and process final or severance payments- Act as the point of contact for post-separation queries7. Employee relations- Handle employee grievances and complaints- Collect and process incident reports from various business units- Collaborate with the legal department to prepare Notices to Explain and ensure delivery- Arrange an administrative hearing and document the minutes of the meeting- Prepare and deliver notices of decisions and maintain company offense recordsRequirements:- Mandarin/Chinese strongly preferred; excellent written and verbal communication skills- 1 year of proven recruiting or HR internship/work experience- Strong knowledge of labor laws and hiring regulations- Familiar with an ATS (Workable, LinkedIn Recruiter)- Proficient with Microsoft Office or Google Suite; Notion and Slack a plusWhat We Offer:- Full-time employment, hybrid (Cary, NC, USA)- USD $55,000 – $60,000 per year, negotiable- Visa sponsorship available