Front Office Assistant

Job detailsApplication formRemotely HR is hiring on behalf of Taylor LawWith over 150 years of combined experience, Taylor Nelson Amitrano LLP (Taylor Law)professionals are experts in resolving tax issues at federal and state levels. With backgrounds ingovernment and private practice, we offer practical and cost-effective solutions for tax disputes,in and out of court.Job Function The Front Office Assistant is the “meter, greeter, seater, treater” of the Firm and is the first point ofcontact either by phone or in-person visitor. The Front office assistant is responsible forproviding administrative and clerical support as you are the first point of contact for the Firm.This role involves a variety of tasks, including greeting visitors, answering phones and directingcalls to the appropriate team members, scheduling appointments, and providing general officesupport. Additionally, the front office assistant will include administrative tasks includingassemble, organize, and retrieve files/documents, thus ensuring records are accurate and secure.Strong professional communication, organization, and attention to detail are key to succeed inthis role. This is an hourly, Non-Exempt position.IndustryLaw Practice, Legal ServicesLocationIrvine, CaliforniaJob DescriptionReception:Answer Incoming CallsGather basic caller information as per Firm’s phone screening processDirect incoming calls or take messages as appropriateScreen and triage callsGreet GuestsCreate a positive, welcoming, and professional first impressionValidate parking passes for client and other PNC’sAdministrative Tasks:Schedule meetings and callsDirect messages to appropriate personnelAssist with incoming and outgoing mail, deliveries, and packagesReview incoming mail, incoming faxes, and documents delivered with attorney or otherstaff member he/she may be assigned, and distribute same to the appropriate personnelFront Office AssistantMaintain the lobby, conference rooms, reception, file room, copy room, and kitchenareas, and all other common areas in a neat and clean manner, including tending to theoffice plants Create new client physical file folders for potential clients and new clients file forappropriate department Works in accordance with firm policies and procedures to close out filesMake copies/scans/file documentsAssist attorneys and staff with other general administrative matters as requestedLooking for longevity Requirements Associate Degree is Required, but a Bachelor Degree is highly preferredPrior Experience working in a law firm and in customer serviceProficient in business phone systems and office software.Must be organized and have the ability to manage files and maintain an orderly workspaceAccurate in data entry and document handling.Friendly and helpful when assisting clients and other Firm guests.Skilled in prioritizing tasks and managing multiple responsibilities.Comfortable using office software like Microsoft Office and filing systems.Professional communication skills (phones, written)Extreme organizational abilities, detail-orientated, excellent analytical skills, and theability to handle multiple priorities and learn new tasks/procedures quicklyA solid work ethic Team player and wonderful attitudeProficient in Microsoft Office (Word, Excel, Outlook)Strong typing skillsTime Management abilities and a high level of self-directionBenefits and Compensation:Compensation $20.00 - $24.00 to start depending on experienceHealthcareRetirement Plan (401k) & Profit SharingPaid Time Off (PTO)Cellular Phone AllowanceSchedule: Full time, Mon-FriTaylor Nelson Amitrano LLP is an equal opportunity employer. All aspects of employment willbe based on merit, competence, performance, and business needs. We do not discriminate on thebasis of race, color, religion, marital status, age, national origin, ancestry, physical or mentaldisability, medical condition, pregnancy, genetic information, gender, sexual orientation, genderidentity or expression, veteran status, or any other status protected under federal, state, or locallaw.Apply for this positionAutofill from resumeSave time by uploading your resume. (Only PDF or DOCX format supported)Upload fileLoading...Job detailsApplication form