Job description
Key Responsibilities
- Coordinate day-to-day FM administrative and operational activities.
- Process Purchase Orders, vendor quotations, contracts, invoices, and coordinate with Procurement and Finance.
- Maintain procurement records, documentation, and transaction logs.
- Coordinate employee leave, overtime, training, medicals, visa renewals, and recruitment requests.
- Maintain accurate filing, document control, SOPs, contracts, and archives.
- Prepare meeting minutes and follow up on action items.
- Coordinate with internal departments, tenants, suppliers, and service providers.
- Prepare operational reports and ensure compliance with company policies and procedures.
- Diploma or Bachelor's Degree in Business Administration or a related discipline.
- Minimum 3 years' experience in Facilities Management Administration or Operations Coordination.
- Experience in Integrated Facilities Management (IFM).
- Knowledge of Procurement, Purchase Orders, Vendor Coordination, Invoice Processing, and Document Control.
- Exposure to basic HR administration (leave management, recruitment coordination, training records).
- Strong organizational, communication, time management, and stakeholder management skills.
- Advanced proficiency in MS Office, particularly Excel.
- Experience with CAFM and ERP systems (e.g., Navision) is an advantage.