Job description
Job Overview:We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.Hours:09:00 – 18:00 with additional hours as neededKey Responsibilities:Business DevelopmentBuild relationships with clients and client EAs.Proactively support business goals, RFPs, and tender responses.Maintain client contact lists and track sales activity.Assist with customized mailings and document preparation.CalendaringManage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.Assist with complex project scheduling.Travel ArrangementCoordinate travel, accommodation, and logistics.Work with teams to secure business visas and work permits.Group client meetings for efficient travel planning.Daily AdministrationManage documents and project deliverables.Act as the central point of contact for Partner administrative needs.Timesheet and Expense ReportingPrepare monthly timesheets and expense reports.Request Purchase Orders (POs) for project teams.Team SupportProvide coverage for absent EAs and during transitions.Assist in training and onboarding new EAs.Participate in team meetings to improve processes.Requirements3+ years of experience in a similar role.Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.Bilingual in English and Arabic is required.Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessaryExperience in professional services or management consultancy is a plus.Skills and Attributes:Positive, proactive, and collaborative team player.Strong organizational and time-management skills.Ability to work independently and manage multiple tasks.Excellent communicator and problem solver.Detail-oriented with a strong service focus.Discreet and able to maintain confidentiality.BenefitsCompetitive salary and comprehensive benefits.Professional development opportunities and career mobility.A supportive, inclusive work culture.Job Overview:We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.Hours:09:00 – 18:00 with additional hours as neededKey Responsibilities:Business DevelopmentBuild relationships with clients and client EAs.Proactively support business goals, RFPs, and tender responses.Maintain client contact lists and track sales activity.Assist with customized mailings and document preparation.CalendaringManage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.Assist with complex project scheduling.Travel ArrangementCoordinate travel, accommodation, and logistics.Work with teams to secure business visas and work permits.Group client meetings for efficient travel planning.Daily AdministrationManage documents and project deliverables.Act as the central point of contact for Partner administrative needs.Timesheet and Expense ReportingPrepare monthly timesheets and expense reports.Request Purchase Orders (POs) for project teams.Team SupportProvide coverage for absent EAs and during transitions.Assist in training and onboarding new EAs.Participate in team meetings to improve processes.Job Overview:Job Overview:Job Overview:We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.Hours:Hours:09:00 – 18:00 with additional hours as neededKey Responsibilities:Business DevelopmentBuild relationships with clients and client EAs.Proactively support business goals, RFPs, and tender responses.Maintain client contact lists and track sales activity.Assist with customized mailings and document preparation.CalendaringManage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.Assist with complex project scheduling.Travel ArrangementCoordinate travel, accommodation, and logistics.Work with teams to secure business visas and work permits.Group client meetings for efficient travel planning.Daily AdministrationManage documents and project deliverables.Act as the central point of contact for Partner administrative needs.Timesheet and Expense ReportingPrepare monthly timesheets and expense reports.Request Purchase Orders (POs) for project teams.Team SupportProvide coverage for absent EAs and during transitions.Assist in training and onboarding new EAs.Participate in team meetings to improve processes.Key Responsibilities:Key Responsibilities:Business Development
- Build relationships with clients and client EAs.
- Proactively support business goals, RFPs, and tender responses.
- Maintain client contact lists and track sales activity.
- Assist with customized mailings and document preparation.
- Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
- Assist with complex project scheduling.
- Coordinate travel, accommodation, and logistics.
- Work with teams to secure business visas and work permits.
- Group client meetings for efficient travel planning.
- Manage documents and project deliverables.
- Act as the central point of contact for Partner administrative needs.
- Prepare monthly timesheets and expense reports.
- Request Purchase Orders (POs) for project teams.
- Provide coverage for absent EAs and during transitions.
- Assist in training and onboarding new EAs.
- Participate in team meetings to improve processes.