Executive Assistant

Bain & CompanyGeneral Information Job Title Executive Assistant Job ID 107644 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) South Africa Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage. Go back Apply Share this job: LinkedIn X Emailfull timeMid Level

Active

Job description

General Information Job Title Executive Assistant Job ID 107644 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) South Africa Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage. Go backGeneral Information Job Title Executive Assistant Job ID 107644 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) South Africa Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.General InformationGeneral Information

General Information

Job Title Executive Assistant Job ID 107644 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) South AfricaJob Title Executive Assistant Job ID 107644 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) South AfricaJob Title Executive AssistantJob TitleExecutive AssistantJob ID 107644Job ID107644Work Areas Administrative, Business OperationsWork AreasAdministrative, Business OperationsEmployment Type Permanent Full-TimeEmployment TypePermanent Full-TimeLocation(s) South AfricaLocation(s)South AfricaDescription & RequirementsDescription & Requirements

Description & Requirements

WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHThis position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.WHAT YOU’LL DO• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.• Coordinate meetings, conferences and events, including associated logistics, when required.• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.• Support leaders with internal, non-consulting responsibilities and assignments.• Identify opportunities to simplify processes and improve administrative ways of working.• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.ABOUT YOU• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.• Fluent written and spoken English.• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.• Excellent communication, listening and customer-service skills.• A high level of professionalism, reliability and discretion when handling confidential information.• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.• Confidence supporting senior stakeholders across different regions and time zones.• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.• Comfort working in a highly flexible role focused on providing back-up and cover across teams.A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.

WHAT MAKES US A GREAT PLACE TO WORK

WHAT MAKES US A GREAT PLACE TO WORKWHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

WHO YOU’LL WORK WITHWHO YOU’LL WORK WITH

This position is based in our Johannesburg office, where you’ll be part of Bain’s Global Assistant Program, supporting Partners and senior stakeholders across our EMEA region. You’ll work closely with Executive Assistants, Manager Assistants, fellow Float team members and Team Managers to provide seamless support across teams and offices.

As part of the wider EMEA Float team, you’ll step into different assignments to provide flexible back-up and cover during absences, transitions and periods of high demand. You’ll quickly build relationships with new stakeholders and adapt to different working styles, priorities and time zones.

This is a highly collaborative role for someone who enjoys variety, takes ownership and communicates proactively while handling sensitive information with discretion and care.

WHERE YOU’LL FIT WITHIN THE TEAM

WHERE YOU’LL FIT WITHIN THE TEAMWHERE YOU’LL FIT WITHIN THE TEAM

As an Executive Assistant Float, you’ll provide comprehensive administrative and organizational support to multiple Bain Partners and senior stakeholders.

Your primary focus will be ensuring continuity of support as you move between assignments. You’ll anticipate needs, solve problems independently and make sure stakeholders remain informed and supported throughout each transition.

Success in this role requires sound judgement, flexibility and the ability to establish trusted working relationships quickly—even when working across offices, countries and time zones.

WHAT YOU’LL DO

WHAT YOU’LL DOWHAT YOU’LL DO

• Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.

•Manage multiple complex and changing calendars, anticipating conflicts, risks and priorities and making adjustments when needed.

• Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.

•Coordinate sophisticated travel arrangements across multiple locations and time zones, including visas, travel documentation and detailed itineraries.

• Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.

•Manage incoming communications across email, phone, Microsoft Teams and other channels, prioritising requests, drafting responses and flagging urgent actions.

• Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.

•Build strong relationships with internal and external stakeholders across EMEA while handling confidential and sensitive information professionally.

• Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.

•Adapt quickly to the priorities and working styles of different stakeholders as you transition between assignments.

• Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.

•Prepare clear and timely handovers and hand-backs covering priorities, decisions, deadlines, risks, outstanding actions and relevant stakeholder context.

• Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.

•Communicate proactively throughout assignments, clarifying expectations, providing progress updates and escalating issues appropriately.

• Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.

•Work independently to research information, identify solutions and connect with the right people across Bain to resolve issues efficiently.

• Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.

•Prepare and amend PowerPoint presentations and support the creation of Excel and Word documents, ensuring materials are clear, accurate and appropriate for the audience.

• Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.

•Provide regular diary overviews and prioritized action lists and proactively identify ways to make the best use of Partners’ time.

• Coordinate meetings, conferences and events, including associated logistics, when required.

•Coordinate meetings, conferences and events, including associated logistics, when required.

• Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.

•Manage expenses, timesheets and mileage reporting in line with agreed processes and Bain policies.

• Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.

•Contribute to the wider assistant community by sharing best practices, supporting onboarding and training, and participating in team and office initiatives.

• Support leaders with internal, non-consulting responsibilities and assignments.

•Support leaders with internal, non-consulting responsibilities and assignments.

• Identify opportunities to simplify processes and improve administrative ways of working.

•Identify opportunities to simplify processes and improve administrative ways of working.

• Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.

•Explore responsible uses of AI and emerging technology to improve productivity, communication, scheduling and quality of support, while carefully reviewing outputs and following Bain policies.

ABOUT YOU

ABOUT YOUABOUT YOU

• Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.

•Proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.

• 2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.

•2–5 years of experience in a fast-paced corporate environment, ideally within professional services, consulting or a similarly complex organization.

• Fluent written and spoken English.

•Fluent written and spoken English.

• Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.

•Advanced proficiency in Microsoft Outlook and Word, with intermediate proficiency in Excel and PowerPoint.

• Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.

•Strong organization, prioritization and time-management skills, with the ability to manage multiple competing priorities and deadlines.

• Excellent communication, listening and customer-service skills.

•Excellent communication, listening and customer-service skills.

• A high level of professionalism, reliability and discretion when handling confidential information.

•A high level of professionalism, reliability and discretion when handling confidential information.

• The ability to work independently, exercise sound judgement and adapt quickly as priorities change.

•The ability to work independently, exercise sound judgement and adapt quickly as priorities change.

• Confidence supporting senior stakeholders across different regions and time zones.

•Confidence supporting senior stakeholders across different regions and time zones.

• A collaborative and inclusive working style and willingness to share knowledge and support colleagues.

•A collaborative and inclusive working style and willingness to share knowledge and support colleagues.

• Comfort working in a highly flexible role focused on providing back-up and cover across teams.

•Comfort working in a highly flexible role focused on providing back-up and cover across teams.

A bachelor’s degree or an equivalent combination of education and experience would be helpful but is not essential. Additional language skills, particularly French, German or Spanish, would also be an advantage.

Similar jobs

Bain & Company

Executive Assistant (Fixed Term Contract)

General Information Job Title Executive Assistant (Fixed Term Contract) Job ID 107903 Work Areas Administrative Employment Type Temporary Full-Time Location(s) Copenhagen Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITHYou’ll join Bain’s Global Assistant Program, based in our Copenhagen office, supporting Partners and senior stakeholders across the EMEA region. You’ll be part of a collaborative assistant community that plays a critical role in helping our leaders serve clients, manage priorities and work effectively across markets.WHERE YOU’LL FIT WITHIN THE TEAMAs an Executive Assistant, you’ll provide comprehensive administrative, secretarial and organizational support to a group of Bain Partners. These Partners are responsible for developing client relationships and leading the work of Bain consulting teams. This role is ideal for someone who thrives in a fast-paced, team-oriented environment where ownership, discretion and proactive communication are essential. You’ll help Partners stay focused on their highest priorities by managing complex schedules, coordinating travel, supporting client development activity and keeping work moving across time zones.This is a 12-month fixed-term opportunity, providing maternity cover within the team.WHAT YOU’LL DO• You’ll manage multiple complex and constantly evolving diaries and schedules, proactively anticipating conflicts, changes, risks and roadblocks. You’ll use sound judgment to adjust priorities, reschedule meetings and travel across time zones at short notice, recommend practical solutions with minimal supervision and keep stakeholders informed in a timely and professional way.• You’ll coordinate sophisticated travel arrangements, including the timely procurement of visas and other travel documentation. You’ll provide clear, detailed travel itineraries and supporting materials ahead of each trip.• You’ll manage incoming communications across phone, email, Microsoft Teams and other channels, drafting responses, redirecting items as appropriate and flagging urgent actions or follow-up needs.• You’ll build and maintain strong working relationships with clients and colleagues at all levels across EMEA. You’ll act as a trusted partner and discreet sounding board, handling confidential and sensitive information with professionalism and care.• You’ll proactively support Partners in client development and relationship-building efforts. This includes maintaining an understanding of priority contacts, target companies and relationship goals; coordinating client meetings and engagement activities; managing communication with client assistants and stakeholders; arranging preparatory meetings, lunches, dinners and events; reviewing contact priorities with Partners; and following up professionally to maintain momentum.• You’ll use CRM and digital mailing systems, including Cortex, in line with best practices. This includes timely and accurate creation and updating of contact information according to global data standards and active maintenance of Partner mailing lists.• You’ll serve as a CRM champion by educating Partners on best practices, supporting newer Executive Assistants and Management Assistants, and providing feedback to the Local CRM Administrator.• You’ll prepare and amend PowerPoint presentations for client presentations and internal meetings, as well as support Excel and Word documents as needed. You’ll ensure written materials are clear, accurate and tailored to the audience.• You’ll provide regular communication updates, including diary overviews and prioritized action lists, and proactively take on tasks that help Partners use their time effectively.• You’ll organize conferences, events and internal meetings, including associated logistics. You’ll also manage expenses, timesheets and mileage reporting in line with global expense policies.• You’ll provide support and cover for other Assistants, sharing knowledge and helping the team manage capacity during short-term or planned absences.• You’ll contribute to internal projects, including office-wide initiatives and other responsibilities aligned with the role’s objectives.• You’ll look for opportunities to improve processes, simplify ways of working and implement more efficient administrative practices. You’ll also stay curious about AI and evolving technologies, exploring tools and digital solutions that can improve productivity, communication, scheduling and client service while checking outputs carefully and following Bain policies on responsible use.ABOUT YOU• You have proven experience as an Executive Assistant or Personal Assistant supporting multiple senior stakeholders in a demanding environment.• You are fluent in English and Danish, with strong written and spoken communication skills in both languages.• You are highly organized and able to manage deadlines, prioritize assignments and handle multiple tasks at once.• You are professional, reliable and discreet, with sound judgment and the ability to handle confidential information appropriately.• You bring excellent customer service, communication and listening skills.• You are confident and friendly when communicating with people at all levels, both internally and externally.• You are flexible, positive and calm under pressure, with a strong team mindset.• You are detail-focused and able to work proactively and independently.• You are comfortable managing priorities across stakeholders, regions and time zones.• You have advanced proficiency in Microsoft Outlook and Word, and intermediate proficiency in Excel and PowerPoint.• You are collaborative and inclusive in your working style, with a willingness to share knowledge and support others.• A bachelor’s degree, or an equivalent combination of education and experience, is preferred. Go back Apply Share this job: LinkedIn X Emailfull timeMid Level

posted 23 days ago

Bain & Company

Manager Assistant with English

General Information Job Title Manager Assistant with English Job ID 107615 Work Areas Administrative, Business Operations Employment Type Permanent Full-Time Location(s) Warsaw Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. WHERE YOU’LL FIT WITHIN THE TEAM As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model. WHAT YOU’LL DO Calendar management Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts Travel and Logistics Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research Relationship management Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards Expenses Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.ABOUT YOU Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferredWORKING MODELThis role is based in GBS Warsaw and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process. Go back Apply Share this job: LinkedIn X Emailfull timeMid Level

posted 27 days ago