Job description
The Executive Assistant to Regional President is a business-facing role, who supports the President in strategic analysis, business coordination, executive communication, stakeholder management and selected strategic projects. The role is not positioned as a traditional administrative assistant role, but as a value-added business support position to enhance leadership productivity and regional execution effectiveness. - Strategic and Business Support
- Support the President in reviewing, consolidating and refining strategic perspectives for Greater China business topics.
- Prepare executive summaries based on large volumes of internal and external inputs, including business reports, market information, stakeholder feedback and strategic documents.
- Conduct business, market, industry, policy and competitor analysis to support management decision-making.
- Read, assimilate and summarize external inputs, including market trends, macroeconomic updates, regulatory changes and industry developments.
- Support the preparation, review and improvement of strategic presentations, management reports and professional slide decks for internal and external meetings.
- Support and coordinate M&A projects
- Regional President's Office Coordination
- Help establish and operate the President's Office as an effective working mechanism to support the President's productivity.
- Coordinate annual, quarterly, monthly and weekly business rhythms, management meetings and follow-up mechanisms.
- Maintain and follow up on key action lists, priorities, decisions and deliverables related to regional management topics.
- Prepare meeting minutes for strategic or business-critical meetings, formalize key decisions and coordinate follow-up actions.
- Support the setup and follow-up of regional company rhythms and align with relevant internal stakeholders.
- Stakeholder Management and Cross-cultural Communication
- Support communication and coordination between the President, Greater China Management Team, Group functions and Swiss / European stakeholders.
- Act as a cultural and business bridge between Greater China and European stakeholders.
- Establish and maintain effective working relationships with executive assistants, business leaders and relevant stakeholders at Group and regional levels.
- Support preparation for senior stakeholder visits, customer visits or Group representative visits from a business and cultural integration perspective.
- Coordinate with internal and external stakeholders to ensure alignment on key business topics and follow-up actions.
- Executive Communication and Presentation Support
- Draft, review and polish executive-level documents, presentations, meeting materials and formal communication.
- Prepare concise briefing notes before important meetings, stakeholder interactions or business reviews.
- Translate complex business information into structured, clear and actionable management insights.
- Support the President in preparing communication materials for internal management meetings, external engagements and Group-level discussions.
- Ensure quality, consistency and professionalism of documents and presentations.
- Strategic Project and Follow-up Management
- Support selected strategic projects on behalf of the President, including project tracking, research, coordination and follow-up.
- Engage with the Greater China Management Team on regional and Group-level strategic projects.
- Coordinate cross-functional inputs and ensure timely completion of agreed deliverables.
- Identify potential risks, bottlenecks or misalignments in project execution and escalate when necessary.
- Maintain structured documentation of key projects, meeting outcomes and action plans.
- Bachelor's degree or above in Business Administration, Economics, Finance, Industrial Engineering, Management, Strategy or related disciplines.
- Master's degree, overseas education background, or combined business and engineering education is preferred.
- 5+ years of experience in management consulting, strategy, business analysis, corporate development, investment / M&A or project management.
- Consulting firm background is highly preferred; M&A, investment advisory or cross-border project experience is a strong advantage.
- Solid business analysis capability, including market research, industry analysis, competitor analysis and business case preparation.
- Experience in strategic planning, market entry, management reporting or executive-level decision support is preferred.
- Experience in preparing professional presentations, executive summaries, business reports, strategy documents or information memoranda is required.
- Prior exposure to China-Europe business environment, manufacturing, industrial technology, supply chain or B2B industries is preferred.
- Fluent Mandarin Chinese and English, both written and spoken.
- Able to prepare professional business documents, reports and presentations in English.
- Confident in communicating with senior stakeholders in a multicultural environment.
- Excellent MS Office skills, especially PowerPoint, Excel and Word.
- Proficient in using AI tools for research, document drafting, executive summaries, presentation refinement, translation and data interpretation.
- Able to critically evaluate AI-generated outputs and ensure accuracy, confidentiality, professionalism and business relevance.
- Strong structured thinking, problem-solving capability, business acumen and strategic sensitivity.
- Strong project management and follow-up skills; able to manage multiple priorities and drive tasks to closure.
- Strong stakeholder management capability; able to coordinate cross-functional, cross-cultural and senior-level stakeholders.
- Mature, reliable and highly professional, with strong discretion when handling confidential information.
- Proactive, accountable and learning-agile, with strong ownership and interest in business topics, strategy and organizational development.
- Resilient, adaptable and positive in a complex and fast-changing environment; willing to take this role as a career development opportunity.