Job Description: Executive AdminWork Location: Bangalore – IEC Role Type: ContingentPosition SummaryThe Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.Key ResponsibilitiesExecutive Support· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.· Prepare, review, and edit executive-level presentations, documents, and briefing materials.· Maintain strict confidentiality while managing sensitive business and personnel information.Business Operations & Coordination· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.Administrative Excellence· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).People & Stakeholder Engagement· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.Required Skills & Competencies· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.· Technical Proficiency:o MS Office (PowerPoint, Excel, Word)o Outlook & Teamso Experience with travel/expense systems (Concur, SAP, or equivalent)Preferred Qualifications· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.· Proven experience managing executive-level communication, presentations, and business rhythms.· Strong ability to coordinate cross-functional initiatives with minimal supervision.· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.Personal Attributes We Value· High integrity and confidentiality· Executive presence and professionalism· Proactive, self-driven, and resourceful· Calm under pressure; solutions-oriented· Relationship-focused and collaborativeJob Description: Executive AdminWork Location: Bangalore – IEC Role Type: ContingentPosition SummaryThe Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.Key ResponsibilitiesExecutive Support· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.· Prepare, review, and edit executive-level presentations, documents, and briefing materials.· Maintain strict confidentiality while managing sensitive business and personnel information.Business Operations & Coordination· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.Administrative Excellence· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).People & Stakeholder Engagement· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.Required Skills & Competencies· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.· Technical Proficiency:o MS Office (PowerPoint, Excel, Word)o Outlook & Teamso Experience with travel/expense systems (Concur, SAP, or equivalent)Preferred Qualifications· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.· Proven experience managing executive-level communication, presentations, and business rhythms.· Strong ability to coordinate cross-functional initiatives with minimal supervision.· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.Personal Attributes We Value· High integrity and confidentiality· Executive presence and professionalism· Proactive, self-driven, and resourceful· Calm under pressure; solutions-oriented· Relationship-focused and collaborative

Job Description: Executive Admin

Job Description: Executive AdminJob Description: Executive AdminJob Description: Executive Admin

Work Location: Bangalore – IEC Role Type: Contingent

Work Location: Bangalore – IEC Role Type: ContingentWork Location: Bangalore – IEC Role Type: ContingentWork Location: Bangalore – IEC Role Type: Contingent

Position Summary

Position SummaryPosition SummaryPosition Summary

The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

Key Responsibilities

Key ResponsibilitiesKey ResponsibilitiesKey Responsibilities

Executive Support

Executive SupportExecutive SupportExecutive Support

· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.

· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.

· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.

· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.

· Prepare, review, and edit executive-level presentations, documents, and briefing materials.

· Prepare, review, and edit executive-level presentations, documents, and briefing materials.· Prepare, review, and edit executive-level presentations, documents, and briefing materials.· Prepare, review, and edit executive-level presentations, documents, and briefing materials.

· Maintain strict confidentiality while managing sensitive business and personnel information.

· Maintain strict confidentiality while managing sensitive business and personnel information.· Maintain strict confidentiality while managing sensitive business and personnel information.· Maintain strict confidentiality while managing sensitive business and personnel information.

Business Operations & Coordination

Business Operations & CoordinationBusiness Operations & CoordinationBusiness Operations & Coordination

· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.

· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.

· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.

· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.

· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.

· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.

· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.

· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.

Administrative Excellence

Administrative ExcellenceAdministrative ExcellenceAdministrative Excellence

· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.

· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.

· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.

· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.

· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).

· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).

People & Stakeholder Engagement

People & Stakeholder EngagementPeople & Stakeholder EngagementPeople & Stakeholder Engagement

· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.

· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.

· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.

· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.

· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.

· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.

Required Skills & Competencies

Required Skills & CompetenciesRequired Skills & CompetenciesRequired Skills & Competencies

· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.

· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.

· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.

· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.

· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.

· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.

· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.

· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.

· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.

· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.

· Technical Proficiency:

· Technical Proficiency:· Technical Proficiency:· Technical Proficiency:

o MS Office (PowerPoint, Excel, Word)

o MS Office (PowerPoint, Excel, Word)o MS Office (PowerPoint, Excel, Word)o MS Office (PowerPoint, Excel, Word)

o Outlook & Teams

o Outlook & Teamso Outlook & Teamso Outlook & Teams

o Experience with travel/expense systems (Concur, SAP, or equivalent)

o Experience with travel/expense systems (Concur, SAP, or equivalent)o Experience with travel/expense systems (Concur, SAP, or equivalent)o Experience with travel/expense systems (Concur, SAP, or equivalent)

Preferred Qualifications

Preferred QualificationsPreferred QualificationsPreferred Qualifications

· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.

· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.

· Proven experience managing executive-level communication, presentations, and business rhythms.

· Proven experience managing executive-level communication, presentations, and business rhythms.· Proven experience managing executive-level communication, presentations, and business rhythms.· Proven experience managing executive-level communication, presentations, and business rhythms.

· Strong ability to coordinate cross-functional initiatives with minimal supervision.

· Strong ability to coordinate cross-functional initiatives with minimal supervision.· Strong ability to coordinate cross-functional initiatives with minimal supervision.· Strong ability to coordinate cross-functional initiatives with minimal supervision.

· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.

· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.

Personal Attributes We Value

Personal Attributes We ValuePersonal Attributes We ValuePersonal Attributes We Value

· High integrity and confidentiality

· High integrity and confidentiality· High integrity and confidentiality· High integrity and confidentiality

· Executive presence and professionalism

· Executive presence and professionalism· Executive presence and professionalism· Executive presence and professionalism

· Proactive, self-driven, and resourceful

· Proactive, self-driven, and resourceful· Proactive, self-driven, and resourceful· Proactive, self-driven, and resourceful

· Calm under pressure; solutions-oriented

· Calm under pressure; solutions-oriented· Calm under pressure; solutions-oriented· Calm under pressure; solutions-oriented

· Relationship-focused and collaborative

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