Document Controller

Company Description

Egis International_MMUP

A leading global architectural, consulting, construction engineering, operations and mobility services firm.

Job Description

We are seeking a detail-oriented and organized Document Controller to join our team in Cairo, Egypt. In this role, you will be the backbone of our document management operations, ensuring that all project documentation is meticulously organized, properly controlled, and readily accessible. You will work collaboratively with cross-functional teams to maintain the highest standards of document integrity, compliance, and traceability while supporting our organization's commitment to operational excellence and transparency.

• Manage all incoming and outgoing project documentation, including transmittals, RFIs, reports, technical submissions, and correspondence with meticulous attention to detail and accuracy
• Maintain comprehensive document logs, trackers, registers, and records to ensure proper traceability, version control, and audit readiness across all project activities
• Implement and enforce consistent document numbering, revision control, naming conventions, and filing practices in alignment with organizational standards and best practices
• Perform document management activities within SharePoint, PMIS, and other shared project repositories while maintaining organized folder structures and controlled storage systems
• Conduct thorough quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates
• Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation to maintain project momentum
• Support the preparation and compilation of documents from draft or partially developed inputs, ensuring all submitted materials meet required quality and submission standards
• Ensure strict compliance with project procedures, confidentiality requirements, document management protocols, and regulatory standards across all project activities
• Analyze document workflows and identify opportunities for continuous improvement in document formation, quality, coordination, and information organization
• Archive and maintain controlled storage of project records to facilitate easy retrieval and support organizational knowledge management

Qualifications

• Minimum 8 years of professional experience in document control, preferably within construction, engineering, or related project-based industries
• Bachelor's degree in Business Administration, Information Management, Records Management, or a related field
• Advanced proficiency in document management systems, including Aconex, SharePoint, and PMIS platforms
• Strong computer skills with demonstrated expertise in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and filing skills with exceptional attention to detail and accuracy
• Proven ability to manage time effectively, prioritize multiple tasks, and meet strict deadlines in a fast-paced environment
• Outstanding written and verbal communication skills in both Arabic and English, with the ability to communicate clearly with diverse stakeholders
• Comprehensive knowledge of construction or engineering project documentation processes and standards
• Strong problem-solving skills with a proactive, solution-oriented approach to work challenges
• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity and professionalism
• Experience with version control, revision management, and document compliance requirements
• Strong interpersonal and collaborative skills with the ability to work effectively across departments and with external partners
• Analytical mindset with the ability to identify process improvements and implement efficient document management solutions
• Resilience and adaptability in managing changing priorities and evolving project requirements