Job description
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.
Context
SYSTRA is looking for an amazingly talented Contract Administrator (Saudi National) to join our PMCM team!
The role will ensure that contractual requirements, notices, correspondence, submissions, approvals, variations, claims, and commercial obligations are properly managed, recorded, and tracked in accordance with the Contract and project procedures.
The position will work closely with the Commercial, Cost, Contracts, Planning, Engineering, Construction, Procurement, Project Controls, and Project Management teams, as well as Contractors, Consultants, and Client representatives.
Missions/Main Duties
Support the administration of project contracts in accordance with contractual requirements.
Maintain accurate and up-to-date contract registers and records.
Monitor contractual obligations, deliverables, notices, and submission requirements.
Prepare, issue, and track contractual correspondence and notices.
Maintain records of all contractual communications with the Client, Contractors, and Consultants.
Monitor contractual deadlines and ensure timely submissions.
Support the preparation and administration of Variations / Change Orders.
Maintain Variation and Change Registers.
Support the preparation, review, and submission of claims.
Track Extension of Time (EOT) submissions and related contractual correspondence.
Monitor Contractor and Subcontractor compliance with contractual requirements.
Coordinate with the Cost and Commercial teams regarding financial and contractual impacts.
Review contractual documentation and identify potential risks and obligations.
Support management of contractual deliverables, approvals, and responses.
Assist in preparation of contractual reports and dashboards.
Maintain an organized and auditable contract administration system.
Support commercial meetings and prepare minutes and action trackers.
Escalate overdue approvals, responses, and contractual actions to the relevant management.
Ensure all contract records are properly maintained for future reference and potential claims.
Profile/Skills
Bachelor's Degree in Engineering, Quantity Surveying, Construction Management, Business Administration, Law, or a related discipline.
Minimum 5 years of relevant experience in contract administration within construction, infrastructure, or engineering projects.
Experience on major airport, infrastructure, transportation, or large-scale development projects is preferred.
Good understanding of construction contracts and contract administration principles.
Experience with variations, claims, EOTs, notices, correspondence, and contractual records.
Familiarity with FIDIC or other major construction contract forms is preferred.
Good understanding of commercial and project control processes.
Strong document management and reporting skills.
Excellent communication, coordination, organization, and analytical skills.
Systra is an equal opportunities company; this position is open to all applicants.