Consultant - Project Controls

WSP India is seeking to onboard dynamic and versatile Project management Expert with comprehensive experience across Document Control, Project Control, Scheduling, and Procurement to support our growing portfolio of complex engineering projects in Earth and Environment team.

• Engineering degree with project management experience or master’s degree in construction management or project management is preferred.
• Minimum of 4 to Maximum 8 years of experience project management with Engineering / professional services consultants.
• Excellent written and verbal communication skills.
• CAPM-PMI / PMP certifications would be an added advantage.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

Document Control:

• Oversee creation, organization, and maintenance of project documentation; ensure accuracy, accessibility, and compliance with WSP’s internal audit and quality assurance procedures.
• Work closely with departments, regional leads, and subject matter experts to gather information, manage document workflows, and ensure timely delivery and distribution of project documents.
• Create, edit, and review technical documents, manuals, reports, and drawings; maintain registers and schedules for incoming/ outgoing information.
• Manage physical and digital document storage systems; upload documents to EDMS; monitor and improve documentation workflows and processes.
• Conduct regular audits, check document quality, and ensure compliance with regulatory standards and project procedures.
• Be in continuous touch with the PM to be on top of any internal or external documentation.

Project Cost Control:

• Ensure alignment with client expectations and deadlines while coordinating with billing, finance, and project teams to manage accounts receivable, timesheets, expenses, and invoice-related queries.
• Prepare billing drafts, compile and verify monthly invoices, and ensure accurate manual data entry and mapping to final invoice sheets.
• Manage project setup, budgeting, task assignments, and closeout activities in Oracle Horizon, including maintaining WBS, time transfers, and compliance checks.
• Able to create Opportunity in Oracle based Horizon during proposal/ pre-proposal and update status based on directions from PM.
• Ensure necessary Risk Assessment procedures are followed while creating the opportunity in Horizon as well as help in preparing RMIS document.
• Support financial analysis and reporting by using financial systems [excel based Project Cost (PC) Control/ Financial Analysis Report (FAR) tools] to track project performance metrics, generate monthly accruals, and assess impacts of scope changes and forecast deviations.
• Collaborate with design teams to collect engineering progress data for Earned Value (EV) analysis and maintain accurate tracking of planned value, actual cost, and schedule.
• Act as liaison between GCC India and US teams for project setup, billing, and timesheet coding, while supporting the E&E PMO team in portfolio monitoring.
• Conduct data integrity checks, audits, and maintain project documentation including lessons-learned databases and meeting records.
• Should have extensive knowledge of working with ERP for project creation and maintenance.
• Should be able to create and track change order and identify, quantify and mitigate risk acting as a buddy to the PM.

Project Scheduling:

• Create, update, and maintain resource- and cost-loaded project schedules using Microsoft Project (MSP) or Primavera P6, based on stakeholder input, proposals, and scope documents.
• Develop activity lists, identify critical paths, and notify teams of key activities and schedule risks.
• Monitor project progress, detect deviations, and support recovery planning and schedule forecasting.
• Assess and report impacts of changes to baseline schedules and milestones, ensuring timely updates and resolution tracking.
• Support bids and proposals by preparing preliminary schedules and timelines.
• Use Earned Value Management (EVM) and financial systems to analyze and report project performance and KPIs.
• Maintain accurate Work Breakdown Structures (WBS) and integrate project schedules under an Enterprise Project Structure (EPS).

Other Responsibilities:

• Draft and prepare supplier and subcontractor contracts in alignment with prime contract requirements, ensuring all necessary terms are accurately flowed down; support the US team in contract finalization and negotiation.
• Track contract performance, manage renewals and extensions, and maintain organized contract documentation and repository.
• Creation and renewal of Work Orders (WOs) and timely vendor invoice updates in Oracle Horizon ERP.
• Collaborate with Project Managers, and Finance to monitor project expenses, resolve contract-related queries, and ensure compliance with internal procurement policies and regulatory requirements.
• Coordinate procurement requests from project teams, provide operational support, and assist in internal procurement audits and training.
• Utilize analytics and forecasting tools to support procurement planning, maintain accurate procurement records in Oracle, and contribute to continuous improvement through industry best practices.

Key Competencies / Skills:

• Proficient in MS Office Suite, especially Advanced Excel; experience with Oracle ERP (Horizon/NetSuite), Power BI is a plus.
• Skilled in project scheduling tools like Primavera P6, Microsoft Project (MSP), and SmartSheets.
• Familiar with documentation control platforms such as Aconex, Autodesk, ProjectWise.
• Strong understanding of Earned Value Management (EVM) and financial systems related to project control.
• Combined minimum 4 years of experience in project scheduling, cost control, documentation, and procurement.
• Experience supporting procurement functions, including vendor coordination and invoice tracking.
• Strong analytical and quantitative skills with attention to detail and data accuracy.
• Excellent planning, organizational, and time management abilities; capable of handling multiple priorities and tight deadlines.
• Skilled in forecasting, reporting, and maintaining accurate project records and WBS structures.
• Strong coordination and problem-solving abilities; able to work independently and in teams. Exceptional written, verbal, and presentation skills.
• Proven ability to build and maintain relationships with internal teams and external stakeholders.
• Self-motivated, proactive, and open to new challenges.
• Adopts a “Best for WSP” approach in daily activities.
• Flexible with work timings to support US-based project teams across time zones.