Bookkeeper

OverviewWe are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.Key ResponsibilitiesExpenses & Credit CardsManage Payhawk expense and credit card processingChase missing receipts and supporting documentationCode transactions accurately and complete reconciliationsPurchase LedgerProcess supplier invoices accurately and in a timely mannerRun payment runs in line with agreed schedulesManage LATAM contractor invoices and paymentsSales InvoicingRaise weekly permanent placement sales invoicesEnsure accuracy of billing and supporting informationCredit ControlProactively chase overdue debts by phone and emailMaintain clear records of credit control activityAttend regular credit control meetingsContractor Payroll AdministrationSet up new contractor assignments and extensions (UK & US)Answer contractor and internal payroll queriesChase timesheets and maintain timesheet tick listsComplete timesheet administration to agreed deadlinesSystems & ReconciliationsReview and code transactions in Xero, including correct recharge codesSupport month-end processes as requiredInbox & Query ManagementManage the HelpScout shared inboxRespond to routine finance queriesTriage and allocate emails appropriatelyProcess & Team SupportUpdate and maintain finance process notes and documentationAttend weekly team meetings and other regular finance meetingsProvide ad hoc finance and administrative support as requiredRequirementsSkills & ExperiencePrevious experience in a bookkeeping or finance administration roleStrong working knowledge of Xero (essential)Experience with expense management tools (Payhawk desirable)Confident handling credit control, including phone chasingHigh level of accuracy and attention to detailWell-organised, able to manage multiple deadlinesClear and professional communication skillsBenefitsPersonal AttributesProactive and willing to take ownership of tasksComfortable working with routine processes and ad hoc requestsCollaborative team player with a practical, problem-solving approachOverviewWe are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.Key ResponsibilitiesExpenses & Credit CardsManage Payhawk expense and credit card processingChase missing receipts and supporting documentationCode transactions accurately and complete reconciliationsPurchase LedgerProcess supplier invoices accurately and in a timely mannerRun payment runs in line with agreed schedulesManage LATAM contractor invoices and paymentsSales InvoicingRaise weekly permanent placement sales invoicesEnsure accuracy of billing and supporting informationCredit ControlProactively chase overdue debts by phone and emailMaintain clear records of credit control activityAttend regular credit control meetingsContractor Payroll AdministrationSet up new contractor assignments and extensions (UK & US)Answer contractor and internal payroll queriesChase timesheets and maintain timesheet tick listsComplete timesheet administration to agreed deadlinesSystems & ReconciliationsReview and code transactions in Xero, including correct recharge codesSupport month-end processes as requiredInbox & Query ManagementManage the HelpScout shared inboxRespond to routine finance queriesTriage and allocate emails appropriatelyProcess & Team SupportUpdate and maintain finance process notes and documentationAttend weekly team meetings and other regular finance meetingsProvide ad hoc finance and administrative support as requiredOverviewWe are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.Key ResponsibilitiesExpenses & Credit CardsManage Payhawk expense and credit card processingChase missing receipts and supporting documentationCode transactions accurately and complete reconciliationsPurchase LedgerProcess supplier invoices accurately and in a timely mannerRun payment runs in line with agreed schedulesManage LATAM contractor invoices and paymentsSales InvoicingRaise weekly permanent placement sales invoicesEnsure accuracy of billing and supporting informationCredit ControlProactively chase overdue debts by phone and emailMaintain clear records of credit control activityAttend regular credit control meetingsContractor Payroll AdministrationSet up new contractor assignments and extensions (UK & US)Answer contractor and internal payroll queriesChase timesheets and maintain timesheet tick listsComplete timesheet administration to agreed deadlinesSystems & ReconciliationsReview and code transactions in Xero, including correct recharge codesSupport month-end processes as requiredInbox & Query ManagementManage the HelpScout shared inboxRespond to routine finance queriesTriage and allocate emails appropriatelyProcess & Team SupportUpdate and maintain finance process notes and documentationAttend weekly team meetings and other regular finance meetingsProvide ad hoc finance and administrative support as required

Overview

We are looking for a reliable and detail-oriented Bookkeeper to support the day-to-day financial operations of the business. This role covers expenses, purchase and sales ledger, contractor payroll administration, and credit control, alongside shared inbox management and general finance admin. You will work closely with the finance team and wider business to ensure accurate records, timely payments, and smooth processes.

Key Responsibilities

Expenses & Credit Cards

Manage Payhawk expense and credit card processingChase missing receipts and supporting documentationCode transactions accurately and complete reconciliations

Purchase Ledger

Process supplier invoices accurately and in a timely mannerRun payment runs in line with agreed schedulesManage LATAM contractor invoices and payments

Sales Invoicing

Raise weekly permanent placement sales invoicesEnsure accuracy of billing and supporting information

Credit Control

Proactively chase overdue debts by phone and emailMaintain clear records of credit control activityAttend regular credit control meetings

Contractor Payroll Administration

Set up new contractor assignments and extensions (UK & US)Answer contractor and internal payroll queriesChase timesheets and maintain timesheet tick listsComplete timesheet administration to agreed deadlines

Systems & Reconciliations

Review and code transactions in Xero, including correct recharge codesSupport month-end processes as required

Inbox & Query Management

Manage the HelpScout shared inboxRespond to routine finance queriesTriage and allocate emails appropriately

Process & Team Support

Update and maintain finance process notes and documentationAttend weekly team meetings and other regular finance meetingsProvide ad hoc finance and administrative support as required