Assistant Document Controller

Assistant Document Controller will assist with the document control process. His job will include collection, acknowledgement, preserve, update, and distribution of documents by ensuring the integrity of both soft and hard copy documents. The role involves the use of electronic document management systems (EDMS), distribution of all documents & revisions.

• Graduate level in relevant discipline.

• EDMS experience is Mandatory

• Minimum 2 years of experience with construction / contracting company

• Assist document control process by collecting, acknowledging, and updating the documents under the direction of his superior.
• Assist in the Submission of all types of documents to stakeholders as per the project document management system Scanning, copying, filing the documents as per the document control protocol.
• Collects soft and hard copy documents and scans and upload as required. Maintain updated registry of all type of documents, submittal logs, correspondence log, WIR log etc. using standard formats Electronic document management: Maintain soft copy documents in the respective folders in project server, Maintain backup. Maintain hard copy in files.
• The files shall be properly named and numbered for the easy retrieval of documents Update drawings & other documents; replace obsolete drawings/ documents with latest revisions.
• Maintain obsolete drawings/ documents for record purposes. Ensure drawings/ documents/ letters received by the receiving party. Keep acknowledgement for the receipt Assist in preparing WIR, MIR etc.
• Update and maintain WIR logs, Distribute the commented WIRs to all concerned Distribute new/ revised documents and correspondence as they are received.
• Maintain Distribution list.
• All documents shall be uniquely numbered as per document numbering protocol.
• Use of approved forms/ formats and tracking logs Maintain Project Records, hand over project records to Intermass H.O after the project closeout as per the Intermass Record Transfer Procedure