Assistant-Administrative North MOB

Administrative Assistant – Urology Clinic
Location: North MOB
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Work Model: On-site (with potential to move to a hybrid schedule in the future)

This role provides essential administrative and clinic support in a fast‑paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like:

• At 3 Months:

• Working independently with mentor support

• Understanding clinic workflows and priorities

• At 6 Months:

• Fully independent in assigned responsibilities

• Confidently managing daily administrative and clinic tasks

• At 12 Months:

• Independently handling responsibilities while expanding skills

• Taking on new tasks

• Identifying opportunities and making recommendations for process improvements

Key Responsibilities:

• Making pre-operative reminder calls for clinic cultures

• Locating and managing clinic images and documentation

• Providing administrative support to the Riley Urology Clinic

• Assisting providers, nurses, and clinical team members as needed

• Performing additional tasks as assigned to support clinic operations

• Managing priorities effectively in a busy clinical setting

Skills & Qualifications for Success:

• Highly organized, reliable, and responsive

• Strong team player who works well with clinical and administrative staff

• Ability to identify issues and prioritize tasks based on urgency and importance

• Medical Assistant (MA) experience or medical office experience is a plus

• Comfort working in a fast‑paced, patient‑focused environment

Administrative Support Functions:

• Provides basic administrative and technical support to leaders and teams

• Manages calendars, schedules, and meeting coordination

• Coordinates travel arrangements when applicable

• Processes invoices and handles routine inquiries

• Addresses basic administrative and technical issues with general guidance

Required Qualifications:

• High School Diploma or GED required

• 0–3+ years of relevant experience required; previous administrative experience preferred

• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel

• Ability to work effectively in a fast‑paced, complex, and matrixed organization

• Strong organizational skills with the ability to manage multiple priorities