Administrative Assistant

The Administrative Assistant provides timely and accurate administrative support to managers, employees, and clients. This role assists with payroll and HR processing, employee onboarding, background checks, file maintenance, invoice processing, timekeeping, data entry, reporting, and general office administration. The ideal candidate is organized, professional, customer-focused, proficient in Microsoft Office, and able to manage multiple priorities while handling confidential information.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Recruiting Flyer - Frontline

Minimum Requirements:

• GED or High school diploma required

• Associate degree or higher preferred

• 2-3 years of successful office administration experience

• High energy level and enthusiastic

• Proficient in Microsoft Office

• Comfortable with having flexible hours

• Experience with hourly time record-keeping procedures

• Experience processing new employees

• Strong organizational skills

• Excellent interpersonal skills

• Ability to work in a team environment

• Sense of urgency to complete tasks and meet deadlines; self-directed

• Ability to handle confidential information

• Ability to handle multi-faceted jobs with completing normal duties

Essential Functions:

• Initiate first level of payroll and HR processing procedures.

• Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.

• Maintain employee files.

• Understand and create spreadsheets for financial reports.

• Process invoices for payment.

• Process payroll bi-weekly, gather and tabulate time records for employees daily.

• General data entry duties & office administration such as answering phones, filing, copying, etc.

• Provide excellent service to client and employees.

• Maintain administrative records and documents pertaining to the account.

• Record minutes of meetings.

• Greet and help walk-in visitors in a professional manner.

• Prepare reports as assigned by Management.

• Handle other duties as assigned by Management.