Accounts Payable Specialist / Analyst

Job Description

Payment Processing

• Prepares payment proposals and process approved supplier and employee payments.
• Corrects and resolve errors for unsuccessful disbursement file.
• Performs special payment instructions.
• Perform cash disbursement and weekly payment forecast.

Reporting Activities

• Performs 1099 tax reporting.
• Prepares and reclass debit balance.
• Performs AP KPI report and data analysis on Vendor on Time Payments, AP Aging, Duplicate payments.
• Performs and reviews Potential Duplicate Payment analysis report.
• Performs and reviews Outstanding Check Report.
• Performs and reviews Debit Balance and ensure to recover those that needs refund.
• Performs accrual for in transit shipment (NA).

Balance Sheet Reconciliation Activities

• Reconcile / analyze general ledger accounts (Blackline)
• Perform daily disbursement clearing.
• Clearing of Manual Payment performed by local market
• Clearing of Prepayments
• Perform reversal of payment

Stakeholder/Customer Focus

• Work with the stakeholders to resolve operational issues if any, support general engagement or projects meeting to ensure alignment in deliverables and processes.
• Identify and propose standardization opportunities, process improvements which will benefit both parties.

Process Improvement and Innovation

• Identify, present and execute solutions for process improvements and/or adhoc responsibilities as assigned.
• Provide support for ongoing transition of activities related to new process migrations and clean-up activities.
• Work with the team members in reviewing the work process documentation and keeping it relevant and up to date.
• Support or initiate the preparation and updates of Procure to Pay work instructions and documentations.